Invoice data capture
OCR and AI read supplier invoices from a monitored inbox or scan, then extract VAT, totals, due dates and line items.
Before: manual keying. After: checked fields ready for review.
Finance automation for UK firms
Automate the numbers that slow you down.
Close the books in days, not weeks, without adding headcount. Ewan & Elliot Engine builds accounting automation for invoice processing, expense approvals and reconciliation support.
50%
shorter month-end close
4
core accounting systems
24/7
workflow visibility
UK
built for your controls
Close control centre
October finance queue
Captured
184
Approved
161
To review
23
Auto-categorised transactions
94.8%
Supplier invoice · INV-2048
Awaiting approval
Bank feed · 42 matches
Reconciled
Expense claim · £286.40
Manager queue
One view for exceptions, approvals and the evidence behind every posting.
Built around real finance work
Key finance automations we deliver
Your team keeps control of the ledger. Automation handles the chasing, checking and repetitive data entry.
Expense categorisation
Rules and learned patterns match receipts to your chart of accounts, project codes and VAT treatment.
Before: a late spreadsheet. After: an exception list with context.
Multi-stage approvals
Route spending by value, department, client or supplier. Escalations keep invoices moving without bypassing controls.
Before: inbox chasing. After: a recorded approval path.
Bank reconciliation
Match bank feed entries against invoices, receipts and payments, while sending unclear items to a human queue.
Before: line-by-line checks. After: matched items and visible exceptions.
AR and AP ageing alerts
Trigger polite, timely follow-ups for overdue invoices and flag supplier payments before they affect cash planning.
Before: missed reminders. After: action assigned at the right time.
Management reporting prep
Bring clean, categorised data into your reporting cycle, with exceptions separated from figures ready for sign-off.
Less rework. Earlier decisions.
Controls stay visible
Audit-ready by design
Every automated action creates a timestamped, immutable log. Keep the evidence behind a categorisation, approval or reconciliation decision in one place, with HMRC record-keeping and GDPR requirements considered from the start.
Near-zero
data-entry error rate
Proof from working teams
Finance leaders who trust us
"
Our close cycle fell from ten working days to five. The team sees the exceptions early, so month-end no longer means searching through inboxes.
Agie C.
Finance Director, Highland advisory firm
"
We needed approval controls that matched our practice structure. Ewan & Elliot Engine mapped the route clearly, and our audit evidence is now gathered as work happens.
Omotunde Wordingham
Practice Manager, North Coast accountancy practice
"
Why did we choose Ewan & Elliot Engine? Because they worked with our existing controls and bank feeds. Reconciliation became a review task instead of a full afternoon.
Atte Varany
Fractional CFO, UK services group
A controlled hand-off
From receipt to reconciliation in 4 steps
Automation does the repeatable work. Your team decides where judgement matters.
Capture
A photo, email attachment or connected feed starts the record.
Classify
AI matches the transaction to your chart of accounts and VAT rules.
Approve
The right manager receives a clear request with the supporting evidence.
Post and reconcile
Approved entries post to the right system and match against the bank feed.
Connect where you already work
Works with your accounting software
We don't replace your accounting system; we supercharge it.
Xero
QuickBooks
Sage
FreeAgent
Bank feed APIs
Permission-aware access
Controlled data sync
Make the next close easier
Close faster. Stress less.
Tell us where invoices stall, which approvals go missing and how reconciliation is handled today. We'll map the finance workflow around your existing controls.